tamegon Innovation Advisory Firm

How can a PMO innovate and remain relevant to the needs of the organisation?

Dr Costas Chryssou

September 11, 2022

tamegon Innovation and Growth Advisory Firm

Recent surveys indicate that more than 50% of Project Management Offices (PMOs) [1] have been in existence for less than two years. Although PMOs are created at a high rate across industries and sectors it seems that PMOs also close (often cited as a response to budgetary constraints) or radically transformed at a similar rate. It transpires that PMOs have limited time to showcase the value they add to the organisation and justify their existence before they are seen as ‘overheads’ by the stakeholder and the project management communities they are designed to serve.


The role of the PMO and the value it brings to an organisation varies according to the stakeholders’ vision, needs and desires. They can perform valuable activities (for example supporting management decision-making) and/or add value to the organisation (for example improving project delivery performance reducing re-work and enhancing delivery on time and on budget within the quality constraints).


PMOs can generally perform

  • an administrative function - collating and collecting data;
  • a control function – acting as process guardians;
  • a guidance function – helping, advising, and coaching project managers; or
  • a partner function – working with the executive team to improve overall performance.
PMO Functions - tamegon Innovation Advisory Firm

The value that PMOs bring to the organisation is very much dependent on the role the PMO was established to fulfil:


  • Doing things right’ introducing a common approach and supporting management decision-making
  • Doing the right things’ assisting the organisation to select the right projects and allocate scarce resources appropriately where they will maximise value – projects in sync with strategy
  • Being a knowledgeable and objective voice – based on historic project performance data
  • Measuring results and communicating them to project and programme management communities and senior management, and fostering communities of practice
  • Looking for opportunities, challenging and pushing projects beyond their manager’s comfort zone, focusing on overall strategic benefit.


So, what strategies can PMOs employ to bring innovation in their roles and ensure that they remain relevant to the organisation they serve?


From experience, the priority of successful PMOs is to understand what their stakeholders expect of them and the metrics that are going to be used to assess their performance, safeguarding stakeholder buy-in.


PMOs, as the organisation they serve, must constantly evolve to ensure alignment with the organisation’s strategy and needs remaining relevant, valuable and value adding.


[1] https://mosaicprojects.wordpress.com/7930526410/pmo-survival/

Dr Costas Chryssou - tamegon Innovation Advisory Firm

Costas Chryssou MBA, PhD
Founder and Managing Director

Sign up for our articles

Sign up to our newsletter

Digital Transformation Culture for successful implementation
By Dr Costas Chryssou September 2, 2024
This post articulates the need for and benefits of changing the organisational culture with the view to successfully implement a digital transformation project.
Implementation of Digital Transformation Projects - tamegon Innovation Advisory Firm.
By Dr Costas Chryssou June 24, 2024
According to Forbes more than 76% of digital transformation (DT) projects fail to achieve their desired benefits for the organisation. The reasons mostly quoted for so many failings include: lack of leadership, treating technology as a panacea, absence of defined goals from the outset, not having a clear idea of internal capabilities, not understanding the people aspect of the organisation, and misalignment between business and technology parts of the organisation. Regardless of the above outlined difficulties in successfully implementing DT projects, specifically with sustainability in mind, DT is a necessity for all organisations across industries and sectors to remain competitive and relevant to their customers while harnessing technology and change to capitalise on internal efficiencies. So how can organisations improve the implementation of their DT projects ensuring the desired benefits are achieved, and the specific organisational changes (impacts) are introduced? Reflecting on successfully implemented DT projects in several organisations, we have found that following the implementation phases, broadly described below, significantly improves the likelihood of success: Phase I - Designing and Focusing Investment To successfully implement a digital transformation project organisations need to firstly gain a good understanding of the " As-Is " - where they are today, challenges they face, and opportunities they can harness through digitalisation, either internally or externally to grow and develop a sustainable future. During Phase I organisations need to answer questions such as, How can digitalisation strengths be utilised better? How can digitalisation weaknesses be turned into strengths? How can opportunities be seized through effective digitalisation? How can threats and disruption be avoided? We have found that a good starting point for any organisation to gain a good understanding of their internal capabilities and assess their digital maturity is to use tools such as the one described in the below link http://digital.sa.gov.au/resources/topic/digital-government/digital-transformation-toolkit . Such a tool, among many others, enables any organisation to explore current capabilities across five pillars, namely Governance and Leadership , People and Culture , Capacity and Capability , Innovation and Technology , and assess their level of competence across five levels of maturity from minimal to transformed. A SWOT analysis for digitalisation further allows an organisation to reflect on their internal challenges and strengths (e.g. improving internal company performance) and external opportunities and threats (e.g. external capabilities when dealing with customers and partners) and coupled with the digital maturity assessment findings to define the objective(s) for their DT project and the specific outputs and outcomes expected.
Internationalisation in Higher Education - tamegon Innovation Advisory Firm
By Dr Costas Chryssou May 25, 2024
This article describes the latest trends in internationalisation in Higher Education, challenges and opportunities with a particular emphasis in Oman.
Digital change, transformation, and metamorphosis - tamegon Innovation Advisory Firm
By Dr Costas Chryssou June 8, 2023
Digital transformation (DT) market is projected to grow at a higher than 20% compounded annual growth rate from 2023 with an associated spending of 1.6 $trillion in 2022 and a projected spending forecast of 3.4 $trillion in 2026. Although this astonishing growth is attributed mainly to the Covid-19 pandemic, which since 2020 caused many organisations to increase significantly their investment and adoption of digital, there are many other contributing factors at play including changing customers' behaviours, preferences, and needs. While digital transformation is a necessity for all organisations to remain competitive, the term is often overused, sometimes confusing businesses and practitioners alike. Many times the terms digitisation, digitalisation, and digital transformation are used interchangeably, together with digital change and even metamorphosis. So what do they all mean and what are their benefits for an organisation? Digitisation is about converting analogue data into digital form and it is the first step that organisations need to take in their digital journey towards digital transformation. Digitisation enables businesses to gain valuable insights from their data, leading to advanced business analytics and the capability of informed decision-making processes. By digitisation, many businesses, that still use manual processes to interact with their customers, can move a step closer to enhancing their customer experience. Digitalisation , on the other hand, involves the change of workflows and the adaptation of organisational processes, procedures, and systems to enable the adoption of digital technologies. Through their digitalisation efforts, organisations can leverage digitisation to improve their business processes through automation, enrich their products or services, and offer enhanced value to their customers. For example, an organisation could be using digitised customer data, as gained from different sources, to automatically generate insights from their behaviour and inform existing products and services and create new ones. Although the transition path may not be linear, digitisation and digitalisation lead to digital transformation. Digital transformation builds on the above described digitisation and digitalisation efforts and prepares organisations to leverage their knowledge and integrate it in all business areas to enhance customer engagement and experience, innovate their business model, and create new value. By utilising digital technologies, successfully implemented digital transformation projects make organisations more agile in responding to changing markets and disruptive business models, thereby making them more resilient to external disruption. Through digital transformation, organisations can achieve significant growth and gain competitive advantage. “…Digital transformation is the integration of digital technology into all areas of a business, fundamentally changing how it operates and delivers value to customers…”
ERP vendor evaluation and selection criteria - tamegon Innovation Advisory Firm
By Dr Costas Chryssou February 22, 2023
This article outlines the criteria for evaluating and selecting ERP vendors that universities and HEIs should consider using to maximise ROI for their organisation.
Innovation_Management_Frameworks_tamegon Innovation Advisory Firm
By Dr Costas Chryssou August 24, 2022
It seems that most articles, presentations and websites represent innovation using lightbulb images putting the focus and emphasis of the whole innovation process, it seems, entirely on the eureka moment - the lightbulb moment. However is this the most significant step in the innovation process? This article outlines the drawbacks of associating innovation only with creativity and proposes the use of innovation management frameworks for organisations to be more successful in their innovation pursuits.
Benefit attribution of change and innovation projects - tamegon Innovation Advisory Firm
By Dr Costas Chryssou June 10, 2022
Although benefit attribution of a project is very important to any organisation, it is considered very hard to implement and therefore organisations do not put any concerted efforts behind it. This article recommends the development of a ‘line of sight’ between the intended benefits, the changes to the organisational blueprint and the project deliverables in order to ensure that the "right" projects are implemented.
Build or Buy an ERP solution? tamegon Innovation Advisory Firm
By Dr Costas Chryssou June 9, 2022
This article builds the case around the advantages and disadvantages of building an ERP solution versus purchasing one from a well established vendor.
Portfolio management - tamegon Innovation Advisory Firm
By Dr Costas Chryssou March 20, 2022
This article discusses the efficient frontier analysis as a means of optimising innovation project selection, developing balanced innovation portfolios.
Types of an Innovation PMO - tamegon Innovation Advisory Firm
By Dr Costas Chryssou February 27, 2022
This article discusses possible types of Innovation PMO that can be implemented by organisations in order to support their innovation and growth ambitions. It discusses structures such as promoter, incubator, champion
More Posts
Share by: